Please ask the representation in advance if an interpreter is required. Any additional costs for the interpreter are at your expense.
The following documents must be submitted in person to your Swiss representation:
as well as
For Swiss citizens:
- original certificate of current residence
- valid passport or identity card
For citizens of other countries:
- original birth certificate establishing who the parents are
- original current civil status record:
a) certificate establishing that they are unmarried
b) divorce decree that specifies when it entered into force
c) registered partnership dissolution decision that specifies when it entered into force
d) death certificate of deceased spouse/partner - original certificate of current residence
- valid passport or identity card
Certain documents may no longer be required if the person is already registered in the Swiss civil status register.
If the second person is domiciled in Switzerland:
- copy of their certificate of current residence in Switzerland
- copy of their valid passport or identity card
For any joint children who are not yet entered in the Swiss civil status register:
- original birth certificate establishing who the parents are
- original official decree establishing filiation or recognition of paternity
- original certificate of current residence
- valid passport or identity card
For any joint children who are entered in the Swiss civil status register:
- copy of their birth certificate
- copy of their valid passport or identity card
Issuing authorities for Vietnamese civil status documents:
- As a birth certificate is only issued once in Vietnam, an extract from the birth register (Giấy khai sinh, Bản sao) can be submitted. Issued by the People's Committee of the place where the birth was registered or the place where the concerned person has registered his/her permanent residence.
- Confirmation of civil status (Xác nhận tình trạng hôn nhân): issued by People's Committee of the place where the concerned person registers his/her permanent residence.
- Confirmation of residence (Xác nhận thông tin về cư trú): issued by Police station of the place where the concerned person registers his/her actual current residence.
- Extract from the divorce register (Trích lục ly hôn) or copy of the divorce decision (Bản sao Quyết định ly hôn): issued by the court that pronounced the divorce.
- Extract from the death register (Trích lục khai tử): issued by the People's Committee of the place where the concerned person was officially registered, or, if the last place of residence is unknown, by the People's Committee of the place of death.
Before submitting the documents to the Swiss Consulate General in Ho Chi Minh City, the following must be obtained:
- Vietnamese civil status documents must first be legalized by the Ministry of Foreign Affairs in Hanoi or by the Department of Foreign Affairs in Ho Chi Minh City before submitting
- Vietnamese civil status documents must be translated by an official notary office in Vietnam into a Swiss national language or into English
Fees
The fees for this preparatory procedure amount to VND 10,170,000 and must be paid in cash when the documents are submitted.
The original documents are submitted to the civil status authority concerned in Switzerland and must not be older than six months. They will not be returned. Photocopies are not accepted. Additional documents may be required if necessary.
The costs of a thorough verification, should it be necessary, of the foreign civil status documents by a lawyer approved by the Swiss representation are at your expense.
